Meetings of the board are crucial for achieving company goals, preventing conflicts and ensuring compliance. However, they can only be successful if everyone is committed to fostering constructive dialogue. By following these best practices you can transform your Board meetings into dynamic engines that propel your organization toward its long-term strategy and goals.
The first step to running a successful board meeting is to establish clear expectations and establish meeting procedures. It’s about clearly defining who is responsible for each item on the agenda, and making sure that all attendees have a full understanding of what to expect from the meeting.
By setting and adhering time limits for each item on the agenda, you’ll be able to remain focused throughout the meeting. This helps attendees feel that they are appreciated. Think about limiting the number of items on your agenda so that your board members have the time to discuss each item effectively. The items that aren’t controversial can be approved via a consent agenda to free up more time for discussions on strategic issues (BoardEffect). Utilize visual tools like countdown timers to adhere to your time frames particularly when addressing sensitive topics.
Getting sidetracked by new discussion topics can distract from the purpose of the meeting and lead to unneeded discussions. To avoid this, put a “parking lot” on the agenda for topics that require further investigation or consideration, but are not at the top of the list. Check the parking area regularly for the purpose of determining what needs to be added to the agenda, researched further or delegated.
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