It is important to send your files securely when dealing with sensitive information. Ensure that you only share your data with those who require it. This will minimize the possibility that a significant portion of your data declines to the unintentional hands in the event of a breach or leak. Additionally, you should use devices which prevent unauthorised editing of files. There are programs that can secure files in the event that you and a third party are working on an Excel spreadsheet, for instance it guards against malicious or accidental modifications as well as ensures that numbers remain precise.
It is also an excellent idea. It provides an additional layer strategic IT management: adapting for the future of security and allows you to monitor who is using your files. In addition, you can add an expiration date on download links and eliminate access to a file after a specific amount of time. This will stop hackers or even employees with no authorization from keeping personal information longer than they are required to do by the company’s policies. If you no longer need the file, write an instruction manual that teaches your employees on how to write it several times (like shredding the file digitally and degaussing) so that it’s not able to be resurrected in the future.
The sensitive information on your devices, whether it’s student information, research data or well-crafted spreadsheets and other documents, is extremely valuable. If you make a mistake, your confidential data can be exposed to the public, causing financial loss or damaging your reputation.
