A dedicated portal for boards is an online hub for information about agendas, reminders and updates and documents. It simplifies the entire process and makes sure that governance standards are adhered to. The best solutions are developed with an emphasis on the user experience and support users of any level of experience with technology. They also safeguard against cyberattacks that target non-profit organizations by providing granular permissions management and robust security features such as encryption and secure app hosting.
When boards rely on conventional email or file-sharing service that is free, it can be difficult to keep up with the changes to documents. With dedicated board software users can access the newest version of files from any device, at any moment – and even set a constantly updated link to share with the stakeholders. This allows everyone to stay up-to-date and helps staff save time making preparations for meetings.
Beyond storing and distributing documents for meetings, board materials and other data, a good solution also makes it easy for directors to collaborate on documents either online or offline by using tools that are real-time, such as laser pointer tools, and private annotations. It allows boards to look over action items, cast votes and oversee decisions with an integrated dashboard.
A good solution will provide a high-quality videoconferencing service integrated with the board portal that allows users to collaborate in real-time, without having to switch between different applications. It should also provide numerous support solutions to help users make the most of the product and avoid costly errors. Also, it should offer a choice of data storage locations to ensure the compliance with local laws, as well as the ability to quickly and easily export data into an format that can be used by auditors.
